QBIX|Systems
EdTech, Workforce Operations · 2025

Dynamic Teacher Scheduling & Instant Absence Proxying

Eliminated emergency morning chaos with a real-time substitution engine that automatically checks subject qualifications and off-period availability to assign and notify substitute teachers before the first bell.

0Unsupervised Class Periods
< 2 minEmergency Proxy Reallocation
100%SMS & App Teacher Push Notification Delivery
Fairness ScoreEven Workload Distribution Algorithm
01 / Challenge

Bottlenecks & Operational Constraints

When teachers called in sick in the morning, school headmasters were forced to scramble through physical logbooks to figure out which teachers had free periods and possessed matching subject expertise, frequently leaving classrooms unsupervised.

02 / Engineering Approach

Architectural Solution & Implementation

We deployed an intelligent real-time proxy allocation engine inside eSchool ERP. When an absence is logged, the system queries the live day routine, matches free teachers by subject relevance and historical substitution counts to balance workloads, and dispatches instant SMS and mobile app push notifications.

Key Technical Highlights:

01
Real-time calendar availability matrix with weighted subject-specialty scoring.
02
Substitution fairness index tracking monthly assigned proxy loads per teacher.
03
Automated SMS gateway trigger via bKash / Infobip / Twilio APIs.
03 / Impact

Measurable Production Outcomes

Morning absence reallocation resolved in under 2 minutes.
Zero unmanaged class periods across semester operations.
Transparent tracking and automated compensatory pay calculations for substitute teachers.
Technologies Deployed
Next.jsTypeScriptPostgreSQLRedis Pub/SubSMS Dispatch Gateways
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